Every product, every store, on one screen

For stock-tracked products, a completed Storebase sale reduces stock, and the invoice refund workflow restores stock and reverses the related sales and cost entries. Use the original completed invoice to confirm a refund instead of adding an unrelated stock adjustment. The invoice keeps the products, payment details and seller together. Products need the appropriate stock and cost setup; menu or service items without quantity tracking do not behave like stock-tracked goods.

Storebase shows stock and recorded sales across locations, so you can check what is running low before buying more. Review stock coverage, slow-moving items and available stock in other stores. Use those records to plan a supplier order or a store transfer without retyping the product list. Coverage is an estimate based on recorded stock and sales; check demand changes and supplier lead times before placing the order.

Storebase compares ordered, shipped and received quantities, so your team can record what arrived and identify short deliveries in the same history. Staff record the quantities received and whether each line is short, over or matching. The order keeps the people and times involved, giving you the records to follow up on a missing item without reconstructing the delivery from messages.

Storebase supports partial receiving and receiving without a pre-existing shipment, so staff can record what actually arrived without waiting for every document. For a linked shipment, confirm the current receipt and continue receiving the remaining quantity later. If goods arrive without an order or shipment, count them in the standalone receiving flow; confirming creates the related order and shipment records. Review rejected quantities and the resulting stock changes before treating the delivery as complete.

Your team counts together in one Storebase session, giving you one result to review instead of separate sheets to merge. Staff scan barcodes and record quantities on their phones. Review differences and who counted each item before confirming the result. If sales or stock movements continue during the count, agree a cutoff and account for those movements so the count and stock records refer to the same point in time.

Storebase lets staff record a product loss with its quantity, damage or expiry reason and an optional note, leaving a distinct stock movement to review. Open the product, choose the loss action and confirm the affected quantity at the current store. The stock quantity and history update together. You can distinguish a recorded loss from a sale, transfer or count adjustment when investigating why stock changed.

Storebase combines product variants, attributes and barcode lookup, so staff can find the item they need without memorising every SKU. Set up the product and its relevant options, such as size and colour. Staff use search, filters or barcode scanning to open the product during sales and stock work. Keep variant and barcode records accurate so similarly named items are not confused.